Assistant Clinic Coordinator Dental Hygiene - Full Time

Assistant Clinic Coordinator Dental Hygiene

The Assistant Clinic Coordinator for Dental Hygiene plays a key role in supporting the day-to-day operations of the Dental Hygiene Clinic and provides administrative and clinical assistance. This position helps the clinic: run efficiently, deliver a high standard of care and provide service to patients, students, and faculty. 

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love - 

• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family for all eligible Concorde and UTI programs of study.
• Accrued Vacation for Full-Time and Part-Time Non-Exempt Employees: Full-Time employees accrue 2 weeks of paid vacation per year and Part-Time employees accrue based on the number of hours worked each week. This is in addition to paid holidays and paid sick leave. 
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days.
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby.
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents.
• Pet Insurance: Competitive coverage for your furry family members through ASPCA.
• Health Plan Enrollment: 30 days to choose your health plan with coverage starting after one full month of employment.

Explore more benefits here: UTI Benefits

Principal Accountabilities & Deliverables

• Schedule patients and process payments payment processing in person and via telephone
• Utilize clinic management software (Microsoft Word, Dentrix, CNexus) for scheduling, documentation, and record-keeping
• Maintain clinic supplies and equipment, coordinating inventory, ordering, and performing minor repairs of clinic equipment as needed
• Provide clerical support to the Program Director, including document preparation, data entry, scanning, and file management
• Assist with quality assurance tracking
• Assist faculty with lecture materials, correspondence, and tracking student clinical records
• Support program documentation, licensure applications, state approvals, and site visit preparation
• Record and distribute meeting minutes; manage related communications
• Track and maintain faculty onboarding, development, and observation records
• Assist students and faculty during clinic sessions, providing guidance and operational support
• Perform sterilization of student instruments, equipment maintenance, and biological monitoring
• Other duties as assigned

Licenses / Certifications

• Unencumbered Registered Dental Assistant (RDA) or Dental Assistant (DA) license in CA.

Education / Experience

• HS Diploma or GED (required)
• Minimum of one (1) year of experience in clerical support (required)
• Advanced knowledge of Dentrix Practice Management and Dexus software systems (required)
• Bilingual English/Spanish (preferred)

Skills

• Proficiency in Dentrix, CNexus, and other clinic management software
• Strong organizational and inventory management skills
• Knowledge of dental clinic operations, equipment, and sterilization protocols
• Adapt to changing clinic needs while maintaining efficiency
• Outstanding problem-solving skills to address clinic and operational challenges

Standard Abilities

• Able and willing to:
  • Communicate, think, learn, and reason
  • Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
  • Safely ambulate and/or maneuver when on-site at Company locations
  • Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• This position may require working evening hours.
• Overnight and/or Local travel required (up to 10%)

hourly rate range from $24.38 - $29.59 Hourly based on experience and education.