Administrative Assistant- Nursing Program

The VN Administrative Assistant is the individual responsible for scheduling clinical rotations according to the master calendar, ensuring that all pertinent documentation is received by each clinical site, inputting grades and attendance into the computer, maintaining a clinical site database, keeping a record of site visits by Nursing Administration, and general clerical duties.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love - 

• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Pay Rate: $23 to $25

Principal Accountabilities & Deliverables

• Maintain and update clinical rotations and monthly master calendars in Director of Nursing Education’s office.
• Assist Nursing Administration in planning clinical rotations.
• Distribute preference lists to students, two months prior to the start of the clinical rotations.
• Make a final clinical rotation roster, one and a half months prior to the start of clinicals.
• Obtain copies of health screens, CPR cards and Fire Safety Cards.
• Maintain records of health screens, CPR cards and Fire Safety Cards.
• Provide clinical facilities with student roster, clinical dates, and required information.
• Maintain a database of all current clinical sites and verify sites with Nursing Administration.
• Update database monthly as needed.
• Input grades on a weekly basis and attendance on a daily basis.
• Attend faculty meeting and record minutes.
• Maintain student notification list.
• Perform all clerical duties as required by Nursing Administration.
• Perform required documentation in class for change of status, contact, absences.
• Meet with Nursing Administration every morning for daily plan and updates.
• Prepare reports for weekly COS meetings.
• Maintain student clinical evaluations files.
• Participate in COS and re-entry meetings as directed.
• Provide Nursing Administration with updated clinical rosters.
• Perform all other duties as assigned by Nursing Administration or Academic Dean.
• Other duties as assigned

Education/Experience

• High school diploma or GED (required);Associate's degree in business administration or other related field (preferred)
• Minimum of one (1) year of experience as an administrative assistant
• Knowledge base and experience should include basic use of Microsoft Office (Word, Outlook, and Excel) to produce reports, draft documents, or prepare communications

Skills

• Demonstrate basic understanding of core job functions and tools
• Follow instructions and established procedures with supervision
• Participate in team discussions and training sessions
• Ask clarifying questions to build understanding
• Show openness to feedback and learning
• Use standard software tools (e.g., Microsoft Word, Excel) at a beginner level
• Maintain focus on assigned tasks and meets basic deadlines
• Demonstrate curiosity and willingness to develop new skills
• Follow structured guidance to complete assigned work
• Build strong customer relationships and delivers customer-centric solutions
• Achieve results consistently, even in tough circumstances
• Develop and deliver multi-mode communications tailored to diverse audience needs
• Seek new growth opportunities and challenges through formal and informal development channels

Standard Abilities

• Able and willing to:
• Communicate, think, learn, and reason
• Use computers and computer systems (including hardware and software) to process transactions, store documents, enter data, or perform assigned tasks
• Safely ambulate and/or maneuver when on-site at Company locations
• Demonstrate and utilize active listening, inductive reasoning, information ordering and category flexibility
• Ability to use good judgment, problem-solving and decision-making skills
• Ability to maintain confidentiality and manage sensitive information with discretion
• Ability to work in a fast-paced environment where deadlines are essential and multiple projects are worked simultaneously
• Ability to gain, understand and apply information and data as it relates essential functions of the position
• Ability to foster long-term relationships with stakeholders

Work Environment

• Work is performed indoors in a climate-controlled environment when on site at assigned company location. Employees must be able to safely ambulate when on company premises.
• This position is designated as On Campus or On site; Work environments may include exposure to student learning environments with a variety of conditions. Employees must be able to follow all safety precautions including the use of personal-protective equipment. Employees must also be able to adhere to site-specific safety procedures.
• No travel required