Administrative Assistant - Test Proctor  - Concorde Career Colleges

We are seeking a Administrative Assistant - Test Proctor who will support entrance exam administration while providing high-level administrative support to our Academic Dean. This hybrid role is ideal for candidates with strong customer service, organizational, and office coordination experience. Approximately 70% of the role is administrative support and 30% is test proctoring.  The Test Proctor’s primary responsibilities are to administer and coordinate tests including all entrance tests and other testing as assigned, acting as professional and academic role models committed to student satisfaction. All Concorde associates are required to display professionalism and uphold Concorde’s Mission and the core values of respect for the individual, integrity, teamwork, customer service, and achievement.

In addition to joining an organization with an outstanding mission, Concorde is happy to provide the following Benefits You'll Love - 

• Tuition Waiver: Enjoy a tuition waiver after 6 months of employment for you AND your immediate family offered at UTI and Concorde campuses
• Paid Time Off: Competitive paid time off programs for employees (Vacation, Sick, Flexible)
• Retirement Matching: 50% match on the first 6% of your contributions after 90 days
• Paid Parental Leave: 4 weeks of paid leave for both birthing and non-birthing parents to bond with a new baby
• Competitive Insurance: Health, vision, and dental coverage for you and your dependents
• Pet Insurance: Competitive coverage for your furry family members through ASPCA
• Health Plan Enrollment: Eligibility starts first of the month following completing one full month of employment

Hourly Rate: $17 to $22, depending on experience 

Your Role and Responsibilities:

• Administer and score Admission Testing day or evening, depending on the need
• Proctor and coordinate all entrance assessments and other tests per testing policies and procedures
• Ensure potential students take appropriate entrance exam
• Administer online or paper tests
• Ensure security of all testing materials
• Manually enter scores and necessary information into student record as needed
• Keep a testing log
• Distribute test results to all concerned in a timely manner
• Filing and scanning as needed

STUDENT INTERACTION

• Maintain a testing environment that is welcoming, comfortable, and quiet
• Set the example and be a role model for professionalism and conduct
• Proactively inform leadership of any behavioral concerns
• Refer students to appropriate leadership if additional advising is necessary

RELATED DUTIES

• Assist with ID photographs, cap and gown photographs, uniform distribution, and other activities during new student orientation
• Perform general clerical duties including but not limited to answering calls, placing calls to students, making and distributing copies, typing and sending out mailings
• Provide clerical support services to assist in the implementation of various programs
• Assist Registrar as needed with student documentation
• Perform other duties, as assigned

Your Qualifications:

• High School Diploma or equivalent (GED)
• Excellent oral and written communication skills; ability to effectively communicate with a diverse student population
• Ability to answer multi-lined phone systems
• Proficiency in Microsoft Office
• General office experience preferred
• Maintain complete confidentiality in handling student issues

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